📘 Using Multi-Factor Authentication (MFA)

📘 Using Multi-Factor Authentication (MFA)

Info
Multi-Factor Authentication (MFA) adds an extra layer of security to your account by requiring more than just a password to sign in. This guide walks you through setting up Microsoft Authenticator and outlines backup and recovery options.

🔐 What is MFA?

MFA enhances account security by requiring two or more verification methods:
  1. Something you know (password)
  2. Something you have (mobile device or app)
  3. Something you are (biometric verification)

📲 Setting Up Microsoft Authenticator

Microsoft Authenticator is a free app that provides secure sign-ins for your accounts.
Step-by-Step Setup:
  1. Download the App
    1. Available on iOS and Android.
  2. Add Your Account
    1. Open the app and tap the + icon.
    2. Choose Work or School Account.
    3. Scan the QR code provided during your MFA setup process (usually via your organization's portal).
  3. Verify Setup
    1. You’ll be prompted to approve a test sign-in.
    2. Once approved, your account is ready to use with MFA.

🛟 Backup Methods and Recovery Options

🔄 Cloud Backup (Recommended)
  1. iOS: Uses iCloud to back up your accounts.
  2. Android: Uses your Microsoft account to sync and restore.
   To enable:
  1. Go to Settings in the Authenticator app.
  2. Turn on Cloud Backup or Account Sync.

🔁 Recovery Process
If you lose your device or switch phones:
  1. Install Microsoft Authenticator on your new device.
  2. Sign in with the same account used for backup.
  3. Your accounts will automatically restore.
Warning
Important: Always ensure backup is enabled before switching devices.
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🧩 Additional Tips

  1. Register multiple MFA methods (e.g., phone number, alternate email) for flexibility.
  2. Keep your backup codes in a secure location.
  3. Notify IT support immediately if your device is lost or compromised.


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